Policies

[ Re-Affiliation Required Documentation ] 

Policies – Board Operating Policies & Procedures
Policies – Code of Ethics
Policies – Compensation Policy
Policies – Conflict of Interest Policy
Policies – Document Retention Policy
Policies – Diversity, Inclusion & Non-Discrimination Policy
Policies – Whistleblower Policy


Policies – Board Operating Policies & Procedures

  • Includes the following policies – at a minimum: Code of Ethics; Compensation; Conflict of Interest; Document Retention; Diversity, Inclusion & Nondiscrimination; and Whistleblower (for more details on each of the aforementioned items, see each of the sections listed below specific to the policy named)
  • Is in accordance with sound nonprofit practices and state laws

It is also recommended that the document use a numerical system to organize items and include a procedure for board member nominations, dispute resolution, gift acceptance, financial policies and procedures, and other relevant information.

Unlike bylaws, changes to the Board Operating Policies & Procedures only need to be voted on by the affiliate’s board (not the membership).

Note: Although the policies listed below are part of your Board Operating Policies and Procedures, you will also need to include them as separate documents on the Profile Center.

Sample Board Operating Policies & Procedures Document


Policies – Code of Ethics

This policy should include the following:

  • Set of standards the affiliate uses to conduct business
  • Concrete examples of expected, exemplary behavior
  • Instructions in the event that someone in the organization violates the affiliate’s Code of Ethics

Sample Code of Ethics Policy


Policies – Compensation Policy 

 This policy should include the following:

  • Outline of situations in which compensation is acceptable versus unacceptable
  • If your affiliate has an Executive Director on staff, include your process for how you determine appropriate compensation (i.e., comparison of salaries at similar organizations in your region
  • Procedures for compensating paid staff, contractors, and participants in programs requiring consumer stipends (i.e., IOOV)

Even if your affiliate consists entirely of volunteers, this is an opportunity to state in writing that volunteers should not expect compensation for their time and efforts or how your affiliate will handle travel reimbursement.

Sample Compensation Policy


Policies – Conflict of Interest Policy

This policy should include the following:

  • Definition and explanation of situations that are classified under the Conflict of Interest Policy
  • Requirement to disclose all potential conflicts of interest
  • Procedure for recusing oneself from participation in decisions and/or actions that fall under this category
  • Instructions in the event that someone in the organization violates the affiliate’s Conflict of Interest Policy

Sample Conflict of Interest Policy


Policies – Document Retention Policy

This Policy will include the following:

  • Method(s) by which documents will be retained
  • Guidelines for retention periods of each type of document

Sample Document Retention Policy


Policies – Diversity, Inclusion & Non-Discrimination Policy

This Policy will include the following:

  • Mentions the following groups, at minimum: race, culture, ethnicity, age, religion, socio-economic status, sexual orientation, gender, gender identity and disability
  • Addresses the collection of demographic information

This is also an opportunity to emphasize your affiliate’s diversity philosophy and approach to outreach efforts.

Sample Conflict of Interest Policy


Policies – Whistleblower Policy

This policy ensures there are safeguards in place to protect those who speak up about violations of conduct and policies within the organization.

Sample Whistleblower Policy